HHRMA Bali - Job Vacancy Personal Assistant Secretary to GM

The L Hotel - Seminyak is looking for :

Personal Assistant Secretary to GM

Duties:
  • Provide secretarial support to the General Manager by encoding correspondences, reports & documents, handling or screening of incoming calls and random visitors, setting meeting with various department, clients etc., 
  • Make follow-ups to different departments, company, person any pending documents as requested by the General Manager including the status thereof. 
  • Coordinate with Acounting Dept, travel agent and Administration for visas, making travel arrangements & follow up on accommodation arrangements as per instruction of the General Manager. 
  • Manage all inward and outward correspondence of the General Manager’s Office in order to ensure timely and accurate receipt and dispatch of the same. 
  • Set-up and maintain General Manager’s Office correspondence files and personnel files of Staff and ensure safe custody and confidentiality. 
  • Compile daily E-Mails received in company ID and submit summary report to General Manager. 
Requirements:
  • Has experience in a similar position for at least 2 Years for Luxury Hotels, multi-national companies is an advance
  • Ability to work independently and to follow instructions with minimal supervision, demonstrated sound judgment, ability to prioritize work.
  • Demonstrated ability to deal with confidential or sensitive issues, diverse personalities, pressure and deadlines. Must be flexible and respond to changing priorities.
  • Must possess strong communication skills and be capable of effectively interacting with staff at all levels as well as various public and private industry officials.
  • Demonstrated ability and skills in composing concise, factual and grammatically correct business correspondence. Proficiency in spelling, grammar, punctuation, knowledge of office protocol;
  • Able to join us immediately 
L Hotels & Resorts is a new luxury hotel brand and the incumbent will have the opportunity to grow within the organization.

Please send your CV and recent photograph to secretary@shanticollection.com

We regret to inform you that only short listed candidates will be contacted.

The L Hotel - Seminyak
Jl. Petitengget No. 8L, Seminyak